As the Prime Contractor on an active contract you will be required to report payments made to downline subs and suppliers.  The process is very intuitive and the system will prompt you at each step.   

1. Sign in to your account using your email and secure password. 

2. On your Dashboard, all incomplete audits (payment reports) are highlighted in red. Click the red number next to Incomplete Audits to view them..

3. The next screen will display all incomplete audits along with their current status (e.g., Incomplete, Incomplete: Past Due, Incomplete: Due Soon). You may filter the list by date range or organization to locate specific audits more efficiently. To begin, click on any audit labeled as Incomplete. 

4. Within the Compliance Audit Actions section, click the red action link listed under Action Required (e.g., Report subcontractor payments, Confirm payment received, etc.) to proceed.

5. If the audit is locked, you may request additional time by selecting the Request Extension button.

6. Multiple reporting options are available for documenting subcontractor payments.
To report all payments at once, select Submit ALL Incomplete Records.

7. This option will take you to a consolidated reporting page where you can enter payment information for all subcontractors. You may navigate through the fields efficiently using the tab key. Red instructional text will provide guidance throughout. Required details include:

• Payment amount for the audit period (i.e., payments made during the specified month)

• Payment date and prompt payment details

• Additional comments, payment specifics, and supporting documentation (e.g., check number, copies of cancelled checks)

8. Once all required fields are completed, click Save to ensure your entries are recorded.

9. If any active subcontractors or suppliers did not receive payment during this audit period, click the Mark Remaining Subcontractors as Zero button to complete the report.

10. Alternatively, you may report payments on a subcontractor-by-subcontractor basis by clicking Submit Response next to each name. Repeat this process until all required audits are complete.

Note: Subcontractors and Suppliers who are required to confirm payments will now be notified to complete their part of the payment audit.   

This article explains the requirements for Prime Contractors to report payments made to subcontractors and suppliers. It emphasizes that reporting is mandatory for active contracts and highlights the system’s intuitive design, which guides users through each step. The process ensures accurate documentation of payment amounts, dates, and supporting details, while also notifying subcontractors and suppliers to confirm receipt of payments. Regular reporting helps maintain compliance and transparency in contractor-subcontractor financial transactions.

If you still require additional assistance, close this tab and return back to the system and submit a support ticket.