Overview
This article explains how to submit Certified Payroll when FieldReporter is required as part of the eComply configuration for your project or agency. When enabled, FieldReporter compares Daily Sign-In Log (DSL) activity against Certified Payroll records to identify labor compliance issues before payroll approval. This process helps contractors and agencies validate employee hours, craft classifications, and project activity. Completing this process ensures payroll submissions include approved DSL records and meet compliance requirements before agency review.
Before You Begin
Before submitting Certified Payroll:
- You must have an administrator role in eComply.
- FieldReporter must already be enabled for the project.
- Employees must have completed sign-in and sign-out activity in FieldReporter.
- Daily Sign-In Logs (DSLs) must be approved before payroll submission.
- Employee records must be active and complete in the main system.
- Draft employee records cannot be fully processed in Certified Payroll.
Who This Applies To
This article applies to users with the following roles:
- Contractor Payroll Administrators
- Contractor Company Administrators
- Contractor Site Managers
If your organization’s configuration differs, contact your System Administrator.
Steps
Submitting Certified Payroll
- Log in to the main eComply system and navigate to Certified Payroll.
- Select the project, then select Create CPR.
- Verify the payroll week ending date.
- Add each employee to the payroll record and enter their payroll information.
- Review the Statement of Compliance and select Submit.
The system automatically validates the Certified Payroll against approved FieldReporter records.
After Certified Payroll is submitted:
- Compliance violations are identified if discrepancies exist.
- Agencies can review flagged payroll submissions.
- Contractors may be required to correct and resubmit records.
What the System Validates
When Certified Payroll is submitted, the system compares payroll data against Daily Sign-In Logs (DSLs). The system checks for:
- Employees missing from payroll and/or FieldReporter
- Mismatches in craft classification, daily hours, and weekly hours
- Unapproved DSL records
If violations are identified, payroll submission may be blocked or flagged for agency review.
Approving Daily Sign-In Log Records Before Submission
Certified Payroll cannot be submitted if DSL records are not approved.
- Log in to FieldReporter and select the project.
- Select Approve Logs and the applicable work dates.
- Review employee sign-in activity, then select Approve.
Approved logs become available for payroll validation. See Troubleshooting / Common Issues to learn more about error messages.
Correcting Compliance Issues
If payroll is rejected because of DSL validation issues:
- Log in to FieldReporter, select the project.
- Select Resubmit Entry.
- Locate the employee record with the issue an, enter correct the information.
- Enter the reason for the update, then select Submit.
- Return to Certified Payroll and resubmit the payroll record.
The system runs validation checks again after resubmission.
Definitions
| Field Name | Description |
|---|---|
| Certified Payroll (CPR) | Payroll submission used for labor compliance review |
| Daily Sign-In Log (DSL) | Employee sign-in and sign-out activity recorded in FieldReporter |
| Approved Logs | DSL records approved for payroll validation |
| Craft Classification | Type of work performed by the employee |
| Compliance Violation | Payroll or DSL discrepancy identified during validation |
| Status | Description |
|---|---|
| Draft | Payroll record has not been submitted |
| Submitted | Payroll record submitted for validation |
| Approved Logs | DSL records approved for compliance review |
| Rejected | Payroll submission contains compliance issues |
| Corrected | Payroll or DSL records were updated and resubmitted |
Where This Appears in Reports
This action affects the following reports:
- Certified Payroll reports
- Prevailing Wage Determination Comparison reports
- Daily Sign-In Log (DSL) reports
- Compliance violation reports
Updates appear immediately after payroll submission or approval
Troubleshooting / Common Issues
| Issue | Cause | Resolution |
|---|---|---|
| Draft employees cannot be included in payroll | The employee profile has not been fully completed and activated. |
• Complete the employee setup in the main system • Activate the employee profile before submitting payroll. |
| No Accepted FieldReporter Records Found/Submission is blocked | Required Daily Sign-In Log (DSL) records have not been approved. This can occur when employees did not sign in, DSL records have not been approved, or no FieldReporter activity exists for the selected payroll week. |
• Verify employee sign-in activity exists • Approve all required DSL records • Confirm the correct payroll week ending date was selected |
| Employees appear in DSL but not in payroll | An employee signed into FieldReporter but was not included in the Certified Payroll submission. |
• Add the employee to Certified Payroll • Remove the DSL entry if the sign-in was entered in error |
| Craft Classification Does Not Match | The craft classification reported in Certified Payroll does not match the classification selected during FieldReporter sign-in. |
• Verify the correct craft classification • Update the payroll record or DSL entry as needed |
| Daily or Weekly Hours Do Not Match | The hours reported in Certified Payroll do not match the hours recorded in FieldReporter. |
• Review employee sign-in and sign-out times • Correct payroll or DSL records before resubmitting |
Summary
When FieldReporter is required, Certified Payroll submissions are automatically validated against Daily Sign-In Logs (DSLs). The system compares employee activity, work classifications, and reported hours to identify potential compliance issues before payroll approval. Maintaining approved DSL records and accurate employee payroll information helps contractors reduce submission errors, support compliance reviews, and streamline payroll approval workflows.
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