Managing Suppliers on a Concession Record

Overview

Supplier information should be complete before you finish concession audit reporting.

Suppliers listed on the concession record may be used to report expenditures, track participation, and support airport compliance review. If a supplier is missing, you can add or request the supplier from the concession record.

Supplier rules may vary based on the type of record. Standard concession records and rental car agreements may not require the same supplier information.

Before You Begin

You should know:

  • The supplier’s business name
  • Whether the supplier is connected to a standard concession or rental car agreement
  • Whether the supplier is ACDBE-certified, if applicable
  • Whether the supplier performed work or provided goods or services during the reporting period
  • Whether the supplier should be included in audit reporting
  • Any supplier details requested by the airport

If you are unsure whether a supplier should be listed, contact the concession compliance officer before completing the audit.

Steps

Review Suppliers on the Concession Record

  1. Log in to B2Gnow.
  2. Select View.
  3. Select My Concessions.
  4. Open the appropriate concession record.
  5. Review the supplier list.
  6. Confirm that the suppliers connected to the reporting period are listed.
  7. Return to the audit report if the supplier list is complete.

Add or Request a Missing Supplier

  1. Open the appropriate concession record.
  2. Review the supplier list.
  3. Select Add Supplier, if a supplier is missing.
  4. Enter the supplier details.
  5. Confirm that the supplier information is accurate.
  6. Save or submit the supplier request.
  7. Return to the audit report.
  8. Complete the required revenue or expenditure reporting.

Manage Suppliers for Rental Car Agreements

  1. Open the rental car agreement record.
  2. Review the suppliers listed on the record.
  3. Confirm whether the supplier is an ACDBE supplier.
  4. Confirm whether the supplier performed a commercially useful function.
  5. Select Add Supplier, if an ACDBE supplier is missing.
  6. Enter the supplier details.
  7. Save or submit the supplier request.
  8. Wait for approval, if required.
  9. Return to the audit report after the supplier is added or approved.

Supplier Reporting Rules

Record type Supplier guidance
Standard concession record Make sure all suppliers connected to concession reporting are listed.
Rental car agreement List individual ACDBE suppliers performing a commercially useful function.
New rental car ACDBE supplier The request must be verified and approved by the concession compliance officer before the supplier is added to the record.
Missing supplier Add or request the supplier before completing the related expenditure reporting.
Uncertain supplier status Message the concession compliance officer before submitting the audit.

Important Supplier Reminders

Reminder Why it matters
Review suppliers before submitting the audit. Missing suppliers can affect expenditure reporting.
Use the correct supplier rules for the record type. Standard concessions and rental car agreements may track suppliers differently.
Do not report expenditures under the wrong supplier. Reporting should match the supplier that provided the goods or services.
Rental car ACDBE supplier requests may require approval. The supplier may not appear on the record until airport staff verifies and approves the request.
New or changed locations are not added the same way as suppliers. Store or passenger service location changes must be approved and added by airport concessions staff.

When to Contact the Compliance Officer

Message the concession compliance officer if:

  • A supplier is missing and you are unsure how to add the supplier
  • A supplier is listed incorrectly
  • You are unsure whether a supplier should be included
  • A rental car ACDBE supplier has not been approved
  • You need to update a store or passenger service location
  • You are unsure how supplier information affects your audit report

For messaging instructions, see Message Compliance Officers, Subtenants, or Suppliers.

Definitions

Field Description
Add Supplier The option used to add or request a missing supplier.
Supplier List The list of suppliers connected to the concession record.
Supplier A vendor that provides goods or services connected to the concession.
ACDBE Supplier A certified supplier counted toward ACDBE participation, when applicable.
Commercially Useful Function Work or service performed by the supplier that may be reviewed for participation credit.
Approval Review by airport concessions staff before a supplier is added or counted, when required.
Rental Car Agreement A concession record for a rental car concessionaire.
Compliance Officer The airport or organization contact responsible for monitoring concession compliance.

Summary

Keeping supplier information current helps make concession audit reporting more accurate. Review the supplier list before submitting an audit, add or request missing suppliers when needed, and follow the correct supplier rules for standard concession records and rental car agreements.

For more detailed guidance on specific features and functionality, explore related articles in the Help Center. If you require additional assistance, select Submit a Request to create a support ticket.

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