Overview
Revenue and expenditure reporting helps the airport monitor concession activity for a specific reporting period. It may also help track participation toward concession goals, when goals apply.
Use this article when you need to enter revenue or expenditure information on a standard concession audit report.
A concession audit report may ask you to report:
- Revenue earned by a location or subtenant
- Expenditures paid to a supplier
- Certified revenue or certified expenditures, when applicable
- No activity for the reporting period
The information requested depends on the concession record, your vendor role, and the airport’s reporting requirements.
Rental car agreements may require additional expenditure details. If you are reporting for a rental car agreement, see Reporting Rental Car Agreement Expenditures.
For instructions on finalizing the report after information is entered, see Submitting a Concession Audit Report.
Before You Begin
Gather the following information before you begin:
- Revenue earned during the reporting period
- Expenditures paid during the reporting period
- Supplier or subtenant details, if applicable
- Any supporting information requested by the airport
- The audit notice or reporting period details
Before entering amounts, confirm that:
- You opened the correct concession record.
- The Audit Time Period matches the period you are reporting.
- The listed locations, subtenants, or suppliers are correct.
- Any missing supplier has been added or requested.
If a supplier is missing, see Manage Suppliers on a Concession Record.
Steps
- Open the concession audit report.
- Review the Audit Summary.
- Confirm the Audit Time Period.
- Locate the revenue or expenditure section that needs action.
- Enter the revenue amount for each applicable location or subtenant.
- Enter the expenditure amount for each applicable supplier.
- Review certified revenue or certified expenditure totals, if shown.
- Leave the field blank if you do not have the data yet.
- Enter zero only if there was no revenue or expenditure for the reporting period.
- Review the amounts you entered.
- Save the information, if a save option is available.
- Continue to Submit a Concession Audit Report when the report is ready to be finalized.
Reporting Guidance
| Situation | What to do |
| You have the revenue or expenditure amount | Enter the amount in the appropriate field. |
| You do not have the data yet | Leave the field blank and return later. |
| There was no revenue or expenditure | Enter zero or use the zero reporting option, if available. |
| Multiple records need the same type of update | Use the bulk reporting option, if available. |
| A supplier is missing | Add or request the supplier before completing the audit. |
| You are reporting for a rental car agreement | Review Report Rental Car Agreement Expenditures before finalizing the audit. |
| You are unsure what to report | Message the concession compliance officer before submitting. |
Reporting Options
| Option | Use when |
| Report individually | You need to enter revenue or expenditure information one location, subtenant, or supplier at a time. |
| Bulk reporting | You need to complete multiple incomplete records at once. |
| Report zero | There was no revenue or expenditure for the reporting period. |
| Leave blank | You do not have the information yet and need to return later. |
For more information about bulk reporting and zero reporting, see Reporting Bulk Entries or Zero Activity on a Concession Audit.
Important Reporting Rules
| Rule | Why it matters |
| Report amounts for the correct audit period. | Revenue and expenditures must match the period being reviewed. |
| Do not report zero when data is missing. | Zero means there was no activity, not that the information is unavailable. |
| Leave unknown amounts blank. | This allows you to return later when the information is available. |
| Confirm suppliers and subtenants before reporting. | Missing or incorrect vendor information can affect the audit. |
| Review certified totals, if shown. | Certified revenue or expenditure totals may affect participation tracking. |
| Contact the compliance officer if something looks incorrect. | The compliance officer can clarify what should be reported before the response is submitted. |
Definitions
| Field | Description |
| Audit Summary | The section that summarizes revenue, expenditures, certification information, goals, and participation for the audit period. |
| Audit Time Period | The month, quarter, or other reporting period for the audit. |
| Revenue | Money earned during the reporting period. |
| Expenditure | Money paid to suppliers or other vendors during the reporting period. |
| Total Revenue | Total money earned for the reporting period. |
| Certified Revenue | Revenue connected to certified participation, when applicable. |
| Total Expenditures | Total amount paid during the reporting period. |
| Certified Expenditures | Expenditures paid to certified suppliers, when applicable. |
| Goal | The participation goal assigned to the concession record. |
| Participation | The percentage achieved based on reported information. |
| Zero | Use only when there was no revenue or expenditure to report. |
| Blank field | Use when you do not have the data yet and need to return later. |
Summary
Revenue and expenditure reporting should reflect the actual activity for the audit period. Enter known amounts, leave unknown amounts blank, and report zero only when there was no activity. Rental car agreements may require additional expenditure details before the audit is finalized.
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