Overview
Rental car agreement reporting uses many of the same audit steps as standard concession reporting, but the information entered may be different.
Use this article if you are reporting for a rental car agreement or if your audit requires expenditure-based ACDBE participation reporting.
For rental car agreements, you may need to report:
- Total expenditures for the reporting period
- Total revenue for the reporting period
- Expenditures paid to each listed ACDBE supplier
The key difference is that ACDBE supplier expenditures may need to be reported individually and also included in the total expenditure amount.
Before You Begin
Confirm:
- The Audit Time Period
- Whether the record is a rental car agreement
- Whether the agreement has an expenditure-based ACDBE goal
- Total expenditures for the reporting period
- Total revenue for the reporting period
- Expenditures paid to each listed ACDBE supplier
- Whether all ACDBE suppliers are listed on the record
If you are unsure whether the agreement has an expenditure-based goal, message the concession compliance officer before submitting the audit.
If an ACDBE supplier is missing, see Managing Suppliers on a Concession Record.
Steps
- Open the rental car agreement audit report.
- Review the Audit Summary.
- Confirm that the Audit Time Period is correct.
- Confirm that the listed ACDBE suppliers are correct.
- Enter the Total Expenditures for the reporting period.
- Enter the Audit Revenue for the reporting period.
- Enter the Audit Expenditure for each listed ACDBE supplier.
- Confirm that each ACDBE supplier expenditure is included in the Total Expenditures amount.
- Review the amounts entered.
- Continue to Submit a Concession Audit Report when the report is ready to be finalized.
Reporting Guidance
| Field | What to enter |
| Total Expenditures | The total amount paid to ACDBE and non-ACDBE suppliers for goods or services connected to the airport during the reporting period. |
| Audit Revenue | The total revenue for the reporting period. |
| Audit Expenditure | The amount paid to each listed ACDBE supplier. |
| ACDBE supplier expenditures | Include these amounts in the Total Expenditures amount and report them individually for each listed ACDBE supplier. |
Important Rental Car Reporting Rules
Rule |
Why it matters |
| Report total expenditures for the full reporting period. | The total should include spending with ACDBE and non-ACDBE suppliers. |
| Report each listed ACDBE supplier separately. | Individual ACDBE expenditures may be used to track participation. |
| Include ACDBE supplier payments in total expenditures. | The individual ACDBE amounts are part of the full expenditure total. |
| Confirm supplier information before reporting. | Missing suppliers can affect expenditure reporting. |
| Contact the compliance officer if the goal basis is unclear. | Rental car agreement reporting may depend on whether the agreement has an expenditure-based goal. |
Definitions
Term |
Description |
| Rental Car Agreement | A concession record for a rental car concessionaire. |
| Expenditure-Based Goal | A participation goal calculated using expenditures. |
| Total Expenditures | Total spending for the reporting period, including ACDBE and non-ACDBE suppliers. |
| Audit Revenue | Revenue reported for the audit period. |
| Audit Expenditure | Expenditure reported for a listed ACDBE supplier. |
| ACDBE Supplier | A certified supplier that may count toward ACDBE participation, when applicable. |
| Compliance Officer | The airport or organization contact responsible for monitoring concession compliance. |
Summary
Rental car agreement reporting may require both total expenditure information and individual ACDBE supplier expenditure information. Review the reporting period, confirm that suppliers are listed correctly, and make sure ACDBE supplier payments are included in the total expenditure amount before the audit is submitted.
For more detailed guidance on specific features and functionality, explore related articles in the Help Center. If you require additional assistance, select Submit a Request to create a support ticket.
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