Overview
Concession audit reporting is how airports collect revenue and expenditure information from vendors connected to an active concession or rental car agreement.
Airports use this information to monitor concession activity, review participation toward ACDBE goals, confirm supplier or subtenant activity, and support required compliance reporting. Reporting may be required monthly or quarterly, depending on the airport’s process.
You may receive an audit notice if your company is listed on a concession record as a:
- Concessionaire
- Rental car concessionaire
- Subtenant
- Supplier
The notice lets you know that information is due for a specific reporting period. After you log in, you can open the audit, review what needs to be reported, and submit the required revenue or expenditure information. The training materials explain that vendors can access audit reports from the email notice, the Dashboard, or View > My Concessions.
Before You Begin
You should know:
- The reporting period listed in the audit notice
- The concession or rental car agreement connected to the notice
- Whether your company needs to report revenue, expenditures, or both
- Whether all suppliers, subtenants, or locations are listed correctly
- Who your concession compliance officer is
- Whether the report is for a standard concession or a rental car agreement
If supplier information is missing, add or request the supplier before completing the audit.
For supplier instructions, see Managing Suppliers on a Concession Record.
Process
How Concession Audit Reporting Works
When a concession audit report is due, the system may send an email notice to the vendor contact. The notice includes key information about the audit, including the organization, concession title, concession number, audit time period, and compliance officer. It also includes links that take you to the audit after you log in.
Once you open the audit, the report shows the information that needs to be completed. Depending on the record, you may need to:
- Report revenue earned during the reporting period
- Report expenditures paid to suppliers
- Confirm activity for listed subtenants or suppliers
- Report zero if there was no activity
- Leave fields blank if you do not have the information yet
- Add or request missing suppliers
- Message the compliance officer if you need help
Do not report zero just because you do not have the information yet. Use zero only when there was no revenue or expenditure for that reporting period.
General Workflow
Select the hyperlink in each step to read the related article:
3. Review the audit period and concession details.
Related article:
5. Confirm that suppliers, subtenants, or locations are listed correctly.
Related article:
4. Enter the required revenue or expenditure information requested.
Related article:
Standard Concession vs. Rental Car Reporting
Some reporting rules depend on the type of concession record.
| Record type | What vendors may need to report |
| Standard concession | Revenue earned by locations or subtenants, and expenditures connected to listed suppliers. |
| Rental car agreement | Total expenditures, total revenue, and expenditures paid to individual ACDBE suppliers, when applicable. |
| No activity during the period | Report zero only when there was no revenue or expenditure for the reporting period. |
| Missing supplier | Add or request the supplier before completing the report. |
| Missing data | Leave the field blank and return later when the information is available. |
For rental car reporting details, see Reporting Rental Car Agreement Expenditures.
Definitions
| Field | Description |
| Audit | A reporting request for revenue or expenditure information during a specific period. |
| Audit Time Period | The month, quarter, or other period that requires reporting. |
| Organization | The airport or agency requesting the audit response. |
| Concession Title | The name of the concession record. |
| Concession Number | The identifying number for the concession record. |
| Compliance Officer | The person assigned to monitor the concession record. |
| Incomplete Audit | An audit report that still requires vendor action. |
| Revenue | Money earned during the reporting period. |
| Expenditure | Money paid to suppliers or other vendors during the reporting period. |
| Reminder Notice | A follow-up email that may be sent when an audit report has not been completed. |
| ACDBE | Airport Concession Disadvantaged Business Enterprise. ACDBE participation may be tracked as part of concession reporting. |
Summary
Concession audit reporting helps airports collect the revenue and expenditure information needed to monitor concession activity and compliance. Vendors are responsible for reviewing each audit period, entering accurate reporting information, confirming supplier or subtenant details, and submitting the response when the report is complete.
For more detailed guidance on specific features and functionality, explore related articles in the Help Center. If you require additional assistance, select Submit a Request to create a support ticket.
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